NORVA Board Meeting

Date: Sunday February 7^th, 2013

Attendance:      

Tom Schreiber, Billy Lowery, Miranda Lange, Amy Moniot, Kathryn Baus, Bob Radl, Angela Lowery, David Wylie, Haley McDonough, Benjamin Gascoigne

Budget

• A plan was approved to move NORVA’s budget from Excel to Google Docs to streamline editing and correct errors, should they occur
• The NPCA requires chapters to make their budgets public, which NORVA has done by posting it online
• A plan to change NORVA’s fiscal year from the calendar year to April 1^st to March 31^st was approved
• The FY2012 budget totaled $3850, but $1955 was spent
• Tom discussed the website and digital communication.  Ning costs $25/month and Constant Contact costs $15/month.  While Ning may not be ideal, it’s a good solution for the time being.
• FY2013 projected income is $2500
• Approved line item expenses are as follows
  • PCPP:                                                                    $2000
  • Website and digital communications:      $650 ($609 was spent last year)
  • Nomination Parties:                                        $500 (on target)
  • Page Grants:                                                      $500 (historically underspent)
  • NPCA Dues:                                                        $50
  • Miscellaneous:                                                  $150
• Haley and Ben suggested additional social and learning activities for new members, and requested a $250 to $300 budget.  Suggested activities may include social hours and facilitated leadership events.  This issue was tabled.
• FY2013 budget was approved
• The quarterly meeting will be in May

Membership

• NORVA has 67 paid (either due's paying or 1st year free) members, of which 45 are also NPCA members.
• A FY2013 target of $1000 in dues revenue was suggested
• David will write member feature each month to post on the website
• New board members need to provide profiles for the website

Soups of the World

• Soups of the World is a biennial fundraiser and third goal activity managed by NORVA
• The event typically generates $3000 to $5000 in gross revenue, and the profit is amortized into NORVA’s budget in two year cycles.  Costs have varied widely over the past few events.
• Tom, Billy, Bob and others reviewed past Soups of the World events. 
  • $35 was charged per person
  • The event was held somewhere in the suburbs
  • A silent auction and 50/50 raffle were held
  • Tables representing different Peace Corps countries were on display, with chachkis
  • ~10 crockpots of soup plus bread and desserts were served
  • There was no drinking and the lights were very bright
  • There are about 100 leftover bowls at Billy’s house
• A date of November 8^th or 15^th 2013 was tentatively set
• Kathryn will be heading the soups committee
• Key action items are ordering more bowls (about 250), recruiting corporate sponsors, and starting the soups committee
• The soups committee will meet on April 18^th with a backup date of April 17^th at Christie’s house

New Membership

• Tom suggested sending a personal reach out email to all new members who register on our website.  This needs to include both recently returned volunteers as well as older volunteers.

NPVA Survey

• This was completed as a group

Website Editing

• Tom showed several board members how to edit the website, post content, and integrate with Facebook.
• The list of website administrators was modified

Service Committee

• A separate service committee meeting will be held.
• Miranda is looking for service opportunities and will add them to the website